Example Surveyors LLP

Records demonstrating compliance with the firm's obligations on the responsible use of AI. Every record is a version-controlled file; the evidence timeline below is the repository's commit history.

1 · AI system register

System	Vendor	Purpose	Material	Responsible surveyor	Review due
Covenant screening engine covenant-screening-engine · v2026.08	internal	Tenant covenant strength screening from Companies House data.	yes	C Example FRICS (RICS 1234567)	2027-08-11
LeaseReader leasereader · v4.2	Acme PropTech Ltd	Natural-language interrogation of the lease portfolio.	yes	D Example MRICS (RICS 7654321)	2027-08-11
Minutes summariser minutes-summariser · vsaas	BigCloud Inc	Meeting note summaries for internal use.	no	Office manager (out of scope: no material impact)	2027-08-11

2 · Reliability decision records (2)

2026-114 · system: covenant-screening-engine · accepted-with-amendments · C Example FRICS (RICS 1234567) · 2026-08-11T07:36:23+00:00 · sha256:eeef87deabac1b2f

## Output reviewed
Covenant band C (55/100) for PRET A MANGER LIMITED (11391321): holding-company SIC, s479C subsidiary-exemption accounts, controlled by Pret Holding 2 Ltd.

## Checks performed
- Verified SIC, accounts type and PSC chain directly against the Companies House register

## Limitations accepted
No financial figures: filings are image PDFs. Rent-deposit advice given accordingly.

## Decision
Screening accepted as an input; the covenant conclusion in our report is the surveyor's own.

2026-114 · system: leasereader · rejected · D Example MRICS (RICS 7654321) · 2026-08-11T07:36:23+00:00 · sha256:deb8cb0af6d48ae9

## Output reviewed
Extracted rent review dates for 12 leases at Example House EC2.

## Checks performed
- Spot-checked 4 of 12 extracted dates against the signed leases

## Limitations accepted
Two dates wrong (OCR on 1998 scans)

## Decision
Output rejected; dates re-abstracted manually. Incident logged.

3 · Incident log (1)

2026-07-03 · leasereader

LeaseReader returned incorrect rent review dates on two pre-2000 scanned
leases (OCR). Output rejected at RDR stage; manual re-abstraction; vendor
notified; spot-check sample size doubled for scanned documents.

4 · Evidence timeline (git history)

When	Author	Record change
2026-08-11 14:37	Abdullah Akbar Khalid	analytics: Cloudflare Web Analytics instead of GA; replay the example history
2026-08-11 14:26	Abdullah Akbar Khalid	analytics: GA4 behind GA_ID on the sandbox only, consent-gated
2026-08-11 14:06	Abdullah Akbar Khalid	presentation: CI on every push
2026-08-11 13:53	Abdullah Akbar Khalid	Update GitHub URL in demo template after handle change
2026-08-11 13:49	Abdullah Akbar Khalid	Merge branch 'main' of https://github.com/amateurakhbar/oversight
2026-08-11 13:48	Abdullah Akbar Khalid	sandbox: browser demonstration of the CLI
2026-08-11 13:44	Abdullah Akbar Khalid	Update GitHub URLs after handle change to akbar-33
2026-08-11 13:24	Abdullah Akbar Khalid	Fix punctuation regressions from the em dash purge
2026-08-11 13:17	Abdullah Akbar Khalid	A+ polish: evidence-pack screenshot + record-flow diagram in README; purge em dashes
2026-08-11 12:44	Abdullah Akbar Khalid	check: honest message on an empty repo instead of claiming coherence
2026-08-11 12:37	Abdullah Akbar Khalid	docs: rendered example evidence pack for GitHub Pages
2026-08-11 12:37	Abdullah Akbar Khalid	oversight: records tooling for the RICS responsible-AI standard